This guidance describes how and why the Döhle (IOM) Ltd Group of Companies (The “Döhle Group”, “we”, “us”, and “our”) collect and use your personal data in connection with our recruitment process.
We collect your personal data to enable us to make an informed decision as to your suitability for the role, specifically:
to process and manage applications for positions within the Döhle Group;
to screen and select talent by evaluating your suitability for employment by the Döhle Group through interviews and by conducting relevant background checks; and
making an offer to successful applicants and carrying out pre-employment screening checks.
Most of the personal data we collect is provided by you, either directly or via a 3rd party employment agency. For the purposes of the recruitment process this information is usually:
- contact details such as name, address, email address and telephone number;
- position of interest;
- C.V. which usually includes details of your experience, education, academic and professional qualifications; and
- Information freely provided by you during any interviews or correspondence.
We create data in connection with our recruitment activities such as:
- interview and assessment results and feedback; and
- offer details.
Lawful basis: Consent and legitimate interest
There is a legitimate interest for us to hold and process this data for the purposes of proceeding with the job application and interview process to allow us to determine whether or not you are a suitable candidate.
We can then contact you further about the role.
When and how we share personal data and who we share it with
When you submit an application to us, that information will be shared between the individual Döhle Group entity to which you have applied and our Döhle Group Human Resources and Personnel team. Any personal data contained within your C.V. will be treated as private and confidential.
If your application is through a 3rd party employment agency then we will share data with them that is relevant and necessary for the progression of the application process.
If your application with us is unsuccessful, we will retain any recruitment application forms, C.V. and interview notes for up to 6 months.
Acceptance of the position – Personal data
In addition, we may carry out pre-employment screening checks as part of our recruitment process. Depending on the role for which you have applied, these checks may include a Basic criminal disclosure check.